New
The client planning portal for venues
Save hours per event.
Everyone wins.
The client-facing portal where your clients lock in seating, menus, guest dietaries and add-ons. Every detail comes back to you, submitted and structured. No back-and-forth.
Plans from $200/month · Works with your venue management system
Trusted by venues from local wineries to stadiums
The problem
Event planning still runs on spreadsheets, Word docs and email.
Re: Re: Fwd: Final dietary list
Email thread
Seating_FINAL_v12.xlsx
Spreadsheet
Event_details_form.pdf
14-page PDF
Most venues plan events the way they did 20 years ago. It works. But it costs your team hours every week that nobody counts.
Chasing clients for dietary counts
Seating changes days before the event
Documents lost in long email threads
Spreadsheets with version numbers in the filename
The portal
Everything clients need to plan. Everything you need to run the event.
Everything happens in one portal. Nothing gets lost in someone’s inbox.
Seating plans your clients can interact with.
You build the floorplan and lock the layout. Your client allocates their guests. You approve it. No more version-controlled spreadsheets.
Conversations tied to the event.
Direct chat with clients, attached to the booking. No more hunting through email threads.
Turn planning into revenue.
Show AV upgrades, catering extras and room add-ons at the moment clients make decisions.
Every detail in one structured place.
Run sheets, suppliers, room setup and dietary requirements, captured in forms built for events. Not a 14-page PDF.
Nudge clients without chasing them.
Set due dates for documents and payments. EventFlow sends the follow-up emails. Your team stops being the chase team.
What changes
Three things shift the moment your venue stops planning over email.
Automated reminders
On
Guests due
Sent
Seating due
Scheduled
Payment due
Scheduled
01
Coordinators get hours back every week.
The chasing stops. Reminders go out automatically. Details come in structured. Your team runs events, not follow-ups.
SJ
02
Clients leave better reviews. And book again.
When planning feels organised, clients notice. They tell their friends. The planning experience becomes part of why they chose you.
Champagne Tower
$990
Added
Oyster Bar
$600 + $26/person
Add
03
More revenue per event.
Add-ons get seen at the moment clients make decisions. AV upgrades, catering extras and room enhancements show where clients already plan.
Integrations
Works with your existing venue management software.
Keep the system you already run. EventFlow gives your clients a better place to plan, and gives your team the details in one place.
“Rather than spending hours transferring information across multiple platforms, EventFlow lets me input everything into our venue management system efficiently, and shift my focus back to the client.”
Event Coordinator, Marnong Estate
Loved by venues
Venues and their clients feel the difference.
“EventFlow doesn’t replace the relationship we have with our clients, it supports it. Conversations with clients become more meaningful, proactive and relationship-focused, rather than administrative.”
MCG
Events Team, Melbourne Cricket Ground
“Rather than sending spreadsheets back and forth and not knowing where couples are up to, EventFlow lets us check their progress in real time.”
CY
Coombe Yarra Valley
Events Team
“It significantly reduces time spent on back-and-forth emails and manual admin, meaning our team can focus more on building relationships rather than managing paperwork.”
GA
The Grounds of Alexandria
Events Team
“With clearer information and fewer admin tasks, coordinators can spend less time on repetitive work and more time supporting couples properly.”
ME
Marnong Estate
Events Team
“Having everything centralised in one system means I can easily stay across all the key details, from timelines and floorplans through to dietary requirements.”
ME
Marnong Estate
Event Coordinator
“With clearer information and fewer admin tasks, coordinators can spend less time on repetitive work and more time supporting couples properly.”
ME
Marnong Estate
Events Team
“Having everything centralised in one system means I can easily stay across all the key details, from timelines and floorplans through to dietary requirements.”
ME
Marnong Estate
Event Coordinator
“Rather than sending spreadsheets back and forth and not knowing where couples are up to, EventFlow lets us check their progress in real time.”
CY
Coombe Yarra Valley
Events Team
“It significantly reduces time spent on back-and-forth emails and manual admin, meaning our team can focus more on building relationships rather than managing paperwork.”
GA
The Grounds of Alexandria
Events Team
Two ways to use EventFlow
Which one is right for you?
The Client Portal includes Floorplan Builder. Choose the tool your venue needs today.
Includes Floorplan Builder
Client Portal
For venues that plan events with their clients.
From $200/month
Billed annually · Guided onboarding
Floorplan Builder
Guest seating by your clients
Event details and run sheets
Chat tied to each event
Add-ons and payments
Automated reminders
No contract
Floorplan Builder
For venues that only need event floor plans.
From $99/month
Per venue
Drag-and-drop, to-scale floor plans
Live seat and pax counts
PDF and PNG exports
View-only live share links
150+ event specific icons
Upgrade to the Client Portal any time. Your floorplans carry over.
Give your clients a better way to plan.
Book a demo and see how EventFlow works with your venue’s events.
Plans from $200/month